Download this Income and Expense Report Form that is designed to assist in collecting all required information regarding income, property and income from rental property owned by a corporation and/or individual. Gather all appropriate documents and complete the forms. If you aren’t confident that this is something that you can complete correctly it could be in your best interest to contact an accountant and provide them with all of the appropriate documentation to complete these forms for you.

How To Write

Step 1 – Section 1 – Annual Income and Expense Summary Page –

Begin by placing the appropriate dates at the top of the page “For the year beginning – and- ending” You would then continue by providing the following:

Owner – property name
Mailing address of the property
City/State/Zip
1. Primary Use of Property – Circle one of the options
2. Gross Building Area – include owner occupied space)
3.Net Leasable Area
4.Owner Occupied Area
5.Number of Units
6.Number of Parking Spaces
7. Building Age (year that the building was built)
8. Year(s) Remodeled

Step 2 – Section 2 – Income –

9. Apartment Rentals (attach schedule A)
10. Office Rentals (attach Schedule B)
11. Retail Rentals (attach schedule B)
12. Mixed Rentals (attach schedule B)
13.Shopping Center rentals (attach schedule B)
14. Industrial Rentals (attach schedule B)
15. Other Rentals (attach schedule B)
16. Parking Rental
17.Other Property Rental and Income
18.Total Potential Income (add the sum of lines 9-17)
19. Loss due to vacancy and credit
20. Effective Annual Income( line 18 minus line 19)

Expenses

21. Heat/AC
22. Electricity
23. Other Untilities
24. Payroll (with the exception of management, repair and decor)
25. Supplies (janitorial etc.)
26. Management
27. Insurance
28.Common area maintenance
29. Maintenance and General Repair
30.Leasing Fees/Commission/ Advetising
31.Legal/Accounting
32. Elevator Maintenance
33. Tenant Improvement (specify)
34. Other (specify)
35. Other (specify)
36. Other (specify)
37. Security
38. Total Expenses (lines 31-37)
29. Operating Income
40. Capital Expenditures
41. Real Estate Taxes
42. Mortgage Payments (P&I)

Step 3 – Section 3 – SIgnature-

You must read all of the information located that the bottom of the first form. If you understand and do agree, you must provide:

Signature
Name in printed form
Title
Phone and Fax Numbers

Step 4 – Section 4 – Verification of Purchase Price –

In this section there will be additional filing instructions. Be certain that what you are providing in this section will only pertain to sale information that has gone unreported in previous filings.

Total Purchase Price
Cash Down Payment
Date of Purchase
Date of Last Appraisal
Appraisal Firm
Appraised Value
1st Mortgage-
Amount –
Interest Rate
Payment Schedule Term in years
Mortgage Type (fixed or variable- check one)
2nd Mortgage
Amount –
Interest Rate
Payment Schedule Term in years
Mortgage Type (fixed or variable- check one)
Other
Amount –
Interest Rate
Payment Schedule Term in years
Mortgage Type (fixed or variable- check one)
Chattel Mortgages
Amount –
Interest Rate
Payment Schedule Term in years
Mortgage Type (fixed or variable- check one)

Did the purchase price include payment for:

Furniture and Equipment – if so declare the value
Goodwill – if so declare the value
Other – if so declare the value

Was the sale between related parties?

Check one

What was the approximate percentage of vacancy at the time of purchase?

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Income and Expense Report Form

How To Write

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