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Download the Blank Expense Report Form that has been created for the purpose of  recording employee reimbursable expenses while traveling or  conducting business with potential clients. This sheet will keep in order, all of the expenses that should be reimbursed by the company and those that will be covered by the employee. Simply complete the form while you’re conducting business, attach all receipts and return to accounting, HR or whomever within your company would conduct the reimbursement.

How To Write

Step 1 – Section 1 – Employee Information –

In the chart provided, record the following information:

  • Employee
  • Department
  • Dates From and To

Step 2 – Section 2 – Purpose of Expense

  • Date
  • Description (of Expense)
  • Transportation/Milage
  • Lodging Expenses
  • Meals
  • Other
  • Total
  • In the “total” column you would add all of the costs incurred during the  business trip
  • Subtract any cash advanced to you by the company
  • Add the total owed to you
  • Enter the total due

Step 3 – Section 3-  Employee Signature/ Approved By – Signature

Step 3 – Section 3 – Peerson(s) Entertained

In the remaining chart below will address the expenses paid for the persons paid for and entertained during the event.

  • Date
  • Person(s) Entertained
  • Title
  • Business Purpose
  • Name of Place
  • Total
  • Name of Place- Total
  • Total Spent
  • Attach all receipts involved in by both employee as well as business guest.